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Document Management

Document Imaging Solutions for Your Business

Simplify the process of storing, routing, and retrieving your documents

Business offices are inundated with documents, creating information overload, storage constraints, and document routing and retrieval challenges. Our Document Management systems build a secure, searchable library of electronic information translating to greater efficiency and cost savings.

What is Document Management?

Document Management is the capture, storage, management, retrieval, and distribution of paper documents, digital images, email, faxes, and computer printed output and application documents. It also includes the ultimate destruction of paper documents.

Benefits of Document Management

  • Quickly search and retrieve your documents – Immediate access to documents at your desk
  • Increase productivity – Eliminate tedious filing and searching for filed documents
  • Reduce customer service wait times – Answer questions in minutes
  • Gain valuable storage space – Eliminate the need for costly file cabinets and the space they take
  • Save money on paper – Read documents on your computer screen instead of printing them
  • Disaster recovery – Protect your business , have your critical documents available at a backup location
  • Regulatory compliance – Comply with regulations requiring document security and records retention
  • Flexible indexing and full text search – Easily find the documents you need
  • Secure data collaboration – Restrict access to authorized users
  • Digital document distribution –Save time at the copier and reduce paper costs
  • No lost documents – Eliminate the risk of loosing paper files

Take the Document Management Quiz

  1. Is your staff spending time searching for lost or misfiled documents, either inside your facility or at off-site storage?
  2. Are you risking customer satisfaction by having to answer customer questions later, after you can find the information?
  3. Are you using valuable office real estate for file cabinets? Are you wasting office supply budgets by purchasing filing cabinets?
  4. Are you struggling to comply with government regulations like HIPAA, Sarbanes-Oxley, and other regulations requiring increased document security and records retention requirements?
  5. Are you missing financial revenue opportunities because your paper workflow and billing are slow?
  6. Do you have a disaster recovery plan protecting your business with critical business documents offsite?

If you’ve answered “yes” to any of these questions, we can help you.

Paper Document Costs Money

  • It costs $20 in labor to file each document and $120 to search for a misfiled document.
  • Professionals spend 5-15 percent of their time reading information, but up to 50 percent of their time looking for it.
  • The average organization makes 19 copies of each document.
  • A typical worker spends 12 minutes to process a document – 9 of these are searching, retrieving and re-filing the document, and only 3 minutes are spent using the information.

Source: Coopers & Lybrand, Price Waterhouse Coopers Study